September 2016

As presentation specialists we are often required to help put the finishing touches on presentations or create them from scratch. One of the questions we have to answer is whether to use PowerPoint or Keynote? There are good arguments for both so we decided to provide our perspective on this question. I have to state from the start that I am a Mac user but for many years worked primarily in a Windows environment. I switched to Mac about 6 years ago after starting Direct Impact Media so much of my early knowledge and experience with creating presentations was using PowerPoint for Windows. I now use both, but I am still more familiar and faster when creating in PowerPoint.

I like PowerPoint because of my familiarity with it and the fact that it is a much more universally used program. I also like the fact that I can create a PowerPoint presentation on either platform and play it back on either platform whereas Keynote is strictly for the Mac. Since I am a Mac user, I often create PowerPoint presentations using my Mac knowing that they will likely be played back on a Windows PC.

A word of wisdom…if you create a PowerPoint presentation on a Mac and play it back on a PC or vice versa, remember that even though the transition of PowerPoint from Mac to Windows is usually fairly seamless, it is always necessary to test your presentation prior to presenting. Never assume it will work perfectly and expect to do some troubleshooting or re-formatting when switching platforms.

Now for some of the differences:

Themes and Templates

When it comes to building your presentation, both PowerPoint and Keynote do basically the same thing. If you are building a new presentation using the built-in themes and templates then Keynote has some really nice looking themes that seem more contemporary than the ones available in PowerPoint. PowerPoint 2013 does offers an updated selection of templates and themes although they still don’t have the elegant appearance as the standard templates in Keynote.

Text

Although Keynote provides more control over text spacing and kerning which is very convenient, PowerPoint provides the ability to create more interesting text effects than does Keynote. For instance, in PowerPoint you can give text a 3-dimensional look with shape and embossing, which is something Keynote does not allow you to do. To create the same look in Keynote you need to create the text in Photoshop or Illustrator and import it into Keynote. That makes last minute text changes much more difficult and time consuming. PowerPoint allows you to add a variety of 3-dimentional effects right in the program, which can elevate the look of your presentation.

Transitions

Transitions are also somewhat more interesting in Keynote and offer some animation techniques that are just not available in PowerPoint. I do like some of these transitional effects and they do look more sophisticated than what is available in PowerPoint. Surprisingly, with the launch of PowerPoint 2013 the transitions and animations have remained basically the same as previous versions. The transitions and animations in Keynote add improved production values when used appropriately and have been the reason we have opted for Keynote when building certain presentations. Always keep in mind that one of the most common mistakes is to overuse transitional effects. It is important to remember that β€œless is more” and the fancy transitions should be used sparingly.

Multimedia

The ability to insert photos, graphs, and video is important when building your presentation and both programs do a good job. Typically, when inserting video on a Mac you want it to be in an .mov format and on a PC you want to use a .wmv or mpeg format. A Mac will play .wmv’s if you have Flip for Mac or another third party plugin. Most Windows machines with QuickTime installed will play .mov’s but the recent release of PowerPoint 2013 has expanded capabilities and support for .mov’s and numerous other file formats. One feature in Keynote that I really like is the ability to use a looping video file as a background image for a slide. This allows you to have a moving background and is quite useful for adding a very high-end look to a title slide or sponsor logo.

There are good reasons for using both programs and it may come down to what the user is most familiar with. The best advice is to assess your needs before creating your presentation and decide which one works best for your specific needs. If you have trouble with either there are many good online tools and videos to help you out and I always recommend lynda.com as a great source of online tutorials.

How to Present Yourself

Welcome to part two of our three-part blog series on preparing for a video interview. In this segment I am going to provide some guidelines on how to present yourself during a video interview.

Video interviews are sometimes conducted standing up and sometimes sitting down. If it is a sit down interview it is important to sit forward in your chair. Leaning back will give you the appearance of not being fully engaged and can make you appear complacent or even arrogant. When I interview people on camera I often have both the interviewer and interviewee sit on stools. A stool forces you to sit forward, sit up straight, and to exercise better posture. You want to appear engaged with the interviewer so sitting forward and straight up will make you look more professional, more engaged and more credible.

When sitting on a chair or stool it is also very important not to swivel. Usually the director will choose a chair that does not swivel but in some workplaces they can be hard to find. Plant your feet firmly on the ground and make a conscious effort to hold your body still. Since the camera has a limited field of view, even small side-to-side movements make you appear like you are moving and will create a distraction.

In a standing interview the thing to avoid is shifting your weight from side-to-side. This has the same effect as swiveling in a chair. When standing for any length of time it can be hard not to shift your weight so a technique to use is to angle yourself toward the camera and place one foot pointing to the camera and one foot behind the other, positioned perpendicular. In this position, if you shift your weight you will be moving forward and back which won’t be nearly as obvious to the camera. Angling yourself to the camera will also make you look better. Think about the before and after photos they use on a weight loss ad. When you stand square to the camera you take up more space and look larger and less flattering.

Whether you are sitting or standing, hold your chin slightly down. When you hold your chin up it accentuates your neck and forces you to look down your nose at the camera. Hold your chin slightly downward, forces your eyes open, and is more flattering.

In summary if you can follow these three tips, you will come across much better in a video interview:

  • Sit up and use good posture
  • Angle yourself toward the camera
  • Don’t sway or swivel

Our next segment in this blog series on preparing for an interview will provide you with some good tips on responding to questions. Thanks for reading and be sure to follow us on Facebook, Twitter and LinkedIn or subscribe to our RSS Feed

Corporate video programs often consist of interviews with executives, company leaders, content experts and third-party validators. We have conducted hundreds of on-camera interviews and while some people are familiar with the process and know what to expect, others have never appeared on-camera and it can be quite intimidating. This series of posts is intended to provide some insight into the on-camera interview process and provide you with some knowledge on how to make it go smoothly. Our next few blog posts will provide some good simple guidelines on the following:

  • What to wear
  • How to present yourself
  • Responding to questions

In the first of this series we will talk about what to wear. Most things are okay, but there are a few things to avoid:

  • Never wear anything with small stripes or a tight pattern such as herringbone. These patterns don’t respond well to video and cause an effect known as the moirΓ© pattern.
  • Avoid wearing bright white or bright red. Off white, light blue, and grey are good alternatives to white. Consider that in an interview you will be mic’d so there needs to be a place to attach a lavaliere style microphone. T-shirts make this very challenging. Dark colours are best and have a slimming effect while light colours have the opposite effect. Very bright colours can be distracting so stick with neutral tones.
  • Women should wear dark nylons rather than white. Overly flashy jewelry can be distracting especially large dangly earrings, so keep the bling to a minimum. Make-up is another thing to consider. It is a good idea to come to the interview ready for the camera. Sometimes there is a make-up person on set but that is a luxury many corporate videos don’t have so look your best without being overdone.
  • Another good thing consider is what setting you will be interviewed in. If you are being interviewed in the field, don’t dress for the boardroom. Most importantly, try to dress in a way that makes you feel comfortable. The more comfortable you feel, the more comfortable you will appear on camera.
  • Lastly, bring options! If you are not sure then bring an extra suit jack, casual jacket, a different shirt or blouse and a few different accessories such as two or three neckties. Even if you don’t use them it gives the production crew the option of getting you to dress differently to make you look as good as possible.

Content marketing is defined as the creation and sharing of content to increase brand awareness and sales. A good content marketing strategy involves creating regular original content focused on delivering information to customers and potential customers that they will find interesting and valuable.

Content marketing doesn’t focus on selling. The purpose of content marketing is to create and maintain brand loyalty by delivering this information in a regular and consistent way.

The value to the marketer is that it is great for search engine optimization or SEO. Search engines reward websites and video channels that publish quality, consistent content. Video is a perfect way to create an audience. Companies are using online video more than ever before to increase their online audiences. Recently I found this article that explains how companies are taking advantage of online video to create and build their online presence.

Multimedia is a term that is often used although there is sometimes confusion about what it means, probably because the term multimedia can encompass so many things. Many people think of multimedia as a PowerPoint presentation and don’t consider all of the other things that fall into the category of multimedia. With the integration of the web and television and the proliferation of smartphone technology the definition is becoming broader all the time. Quite simply, multimedia is multiple forms of media integrated together. Media can consist of graphics, sound, video, photographs, and text. Often, multimedia involves some kind of animated treatment or transitional effects. Everyday we all explore websites, which are really interactive multimedia presentations. Websites utilize text, photos, graphics, audio, and video and are now being developed with smartphone friendly versions designed specially for the smaller touch screens found on mobile devices.

In the presentation world, multimedia is most often PowerPoint or Keynote, but it also includes any software designed to deliver multimedia content. In addition to presentation graphics, we usually consider motion graphics to be large component of any multimedia production. At AV Strategies we create PowerPoint and Keynote presentations as well as programs delivered on video that consist of still images, graphics, narration and music. With these productions the lines between video and multimedia become quite blurry. As technology advances the integration of all these mediums continues to evolve and redefine multimedia.

We produce multimedia projects primarily for business presentations and live events. We use tools such as Photoshop, PowerPoint, Keynote and After Effects depending upon the project requirements. We can create designs from scratch or use existing graphic treatments to build clear, concise, and compelling content. Please contact us if you would like to discuss your next multimedia presentation.

AV Strategies is a Canadian dealer for Catchbox, a throwable microphone system designed to engage audiences and turn Q&A sessions into a fun experience. Catchbox is an event production tool that helps liven up events and shifts the meeting experience to encourage participation and discussion. The device makes asking questions in a packed ballroom much faster while the act of throwing a soft cube helps create fun, engage people in the discussion, and gets people talking.

We all know that passing a wireless handheld mic is a slow and arduous task. With Catchbox there’s no passing the mic through a crowd, getting a runner to squeeze in between rows of seating, or trying to encourage audience members to come to an aisle mic. Simply throw the Catchbox to whomever has a question. Organizers love not having to enlist volunteers to run the mics; now they can sit back and enjoy the fun.

Catchbox Pro is a module that allows us to convert our existing beltpack wireless microphones into throwable microphones. It’s a simple and inexpensive add-on to the wireless systems that we already use for our events. We can also order customized branded covers for Catchbox, so your Catchbox can include your logo and company colours. Ask us about Catchbox for your next event. Find out more on the catchbox site.