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Production Coordination

Detailed event management is required to coordinate all of the various suppliers, the creative & technical teams, and the venue staff. We help to guide our clients by providing experienced, technical expertise and β€œboots on the ground” knowledge of venues and local specialty vendors.

Our production managers can oversee the organizational process from start to finish to ensure a successful event.


Why Choose Us?


Our crews always show-up prepared, with schedules and are always guided by experienced on-site supervision.


In addition to developing the floor plans and stage renders, we can also create the load-in schedule, detailed event agenda, and show flows.


We work collaboratively to ensure our clients are an integral part of critical decision making.


We will coordinate with other show vendors prior to the event and coordinate with each of them to ensure we are working in conjunction with one another.

Typical Tasks For Production Coordination

In audio-visual production settings, the production manager and production coordinator oversee every aspect of the process.

Responsibilities of audio-visual production coordination:

  1. Coordinating pre-production logistics such as scheduling, location scouting, and equipment rental.

  2. Managing production schedules for both talent and crew members.

  3. Facilitating communication between various departments involved in the production process.

  4. Overseeing the setup and operation of audio-visual equipment during filming or recording sessions.

  5. Ensuring that all technical aspects of the production, including lighting, sound, and camera work, meet the desired standards.

  6. Organizing post-production tasks such as editing, sound mixing, and visual effects.

  7. Managing budgets and expenses related to production activities.

  8. Troubleshooting technical issues that arise during production and finding timely solutions.

  9. Collaborating with directors, producers, and other stakeholders to ensure the successful completion of the project.

  10. Maintaining documentation and records related to production activities for future reference.

At the heart of the production process, the audio-visual production coordinator serves as the linchpin, meticulously planning and executing each stage with precision and expertise. From the initial conception to the final delivery, their responsibilities span across the entire spectrum of production.

Benefits of AV Production Coordination

The main advantages of coordinating audiovisual production:

  • Streamlined operations. AV production coordination ensures that all aspects of the production process are well-organized and synchronized, leading to efficient workflows and optimized resource utilization.

  • Enhanced communication. Effective coordination fosters clear communication among team members, facilitating collaboration and ensuring that everyone is aligned with project objectives.

  • Cost efficiency. By managing logistics, schedules, and resources effectively, AV production coordination helps reduce unnecessary expenses, ultimately maximizing the return on investment for the project.

  • Quality assurance. Coordinators oversee the technical aspects of production, such as equipment setup and operation, ensuring that audio and visual elements meet high standards of quality and professionalism.

  • Problem solving. Production coordinators are skilled at troubleshooting and resolving issues that arise during filming or recording, minimizing disruptions, and keeping the project on track.

  • Time management. With meticulous scheduling and coordination, production timelines are adhered to, deadlines are met, and potential delays are mitigated, leading to timely project delivery.

  • Flexibility and adaptability. Coordinators are adept at adapting to changing circumstances and unforeseen challenges, ensuring that the production remains agile and responsive to evolving needs.

  • Stress reduction. By handling the complexities of production coordination, team members can focus on their specific roles and responsibilities, leading to a more relaxed and focused working environment.

  • Professionalism. A well-coordinated production reflects positively on the organization, demonstrating professionalism and dedication to delivering high-quality results to clients and stakeholders.

  • Overall project success. Ultimately, AV production coordination plays a crucial role in ensuring the overall success of a project by orchestrating all elements of the production process effectively and efficiently.

The benefits of AV production coordination are manifold and integral to the success of any audiovisual project. By streamlining operations, enhancing communication, and ensuring cost efficiency, coordination contributes significantly to the overall quality and professionalism of the final product.

Moreover, its role in problem-solving, time management, and adaptability underscores its importance in navigating the complexities of production.

Coordinating Audio-Visual Productions in Vancouver

At AV Strategies production, our skilled team approaches this role with meticulous attention to detail. We not only handle all the logistics of your production but also adeptly resolve any issues that may arise.

We go above and beyond to guarantee the success of your project. To discover more about this service and the wide range of other support roles we offer on set, get in touch with us today.

Contact our Vancouver audio-visual company manager at 604 879 3950.

avs Vancouver

1295 Napier Street
Vancouver, BC. V6A 2H7
Toll Free: 1.855.879.3950


avs Calgary

Unit 120 – 1220 28th Street NE
Calgary, AB. T2A 2P6
Toll Free: 1.855.879.3950

avs Toronto

Unit B – 179 Bartley Drive
Toronto, ON. M4A 1E6
Toll Free: 1.855.879.3950